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Case study – Education


Thinking Big, But Starting Small.

How Redlands Private School, Sydney, leveraged RPA

The Challenge

Redlands is a coed, K to 12, private school in Sydney, Australia, with a history of academic excellence dating back to 1884. Managing accounts, payroll, school uniforms and canteen services mired the Finance Department in high volume transactions. This hampered the Finance team’s ability to focus on strategic and value adding activities including investigations, problem-solving and partnering with the business units to support faculty, students and parents.

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The Educational Sector

The educational sector is made up of a wide range of institutions. All play a vital role in shaping society’s future. These institutions facilitate personal and professional development. The educational sector is continually evolving. This segment of the economy is highly influenced by technological advancements, plus social and economic factors. Key trends include the rise of online and blended learning, the integration of technology in classrooms, and a greater focus on experiential and personalized learning. There is an increasing emphasis on lifelong learning and the need for continuous skills development in a rapidly changing world. Like other sectors of the economy, educational institutions face significant challenges, including funding constraints, improving access to quality education, and addressing educational disparities. Despite these challenges, the educational sector remains a cornerstone of social and economic development worldwide.

Top Challenges for the Educational Sector

Educational institutions today grapple with a multitude of challenges. The steady rise in operating expenses has put immense pressure on the already strained budgets. Tight budgets can limit resources and affect the quality of education and the upkeep of facilities. Institutions are also wrestling with the integration of new technologies into their teaching methodologies, administrative tasks, and overall operations. However, adoption is crucial for these institutions to maintain their relevance and effectiveness in a swiftly evolving digital economy. In addition to these challenges, there is a growing expectation for these establishments to support lifelong learning and accommodate individuals who seek career changes and continuous personal and professional development.

The educational sector also must ensure compliance with a vast range of local, state, and federal educational regulations. Safeguarding the privacy of student data and upholding physical security on campuses is also a paramount concern. As the academic landscape shifts and student needs evolve, institutions face the task of maintaining rigorous academic standards and quality of education. Struggles in enrollment management, including attracting, retaining, and overseeing student enrollments, further add to the complexity of running an educational institution. Maintaining student engagement and encouraging active participation both within and outside classrooms are also pressing issues that educational institutions have to address.

Services That Benefit Education

The incorporation of strategic consulting, digital transformation, and staff augmentation into the operations of educational institutions can yield significant advantages.


Strategic consulting

Strategic consulting provides a fresh and impartial perspective. It assists institutions in the crucial tasks of formulating strategies and ensuring their successful execution. External input can bring to light new opportunities for growth and advancement, enhancing the overall effectiveness of the institution.


Digital transformation

Digital transformation can greatly benefit today’s educators and the ROI it brings cannot be overstated. Digital transformation in the form of AI, ML, RPA, Conversational AI and IDP can streamline workflows across various aspects of an institution’s operations. They can impact administrative tasks, facility maintenance, and the core mission of the delivery of education.


Staff augmentation

Digital transformation can greatly benefit today’s educators and the ROI it brings cannot be overstated. Digital transformation in the form of AI, ML, RPA, Conversational AI and IDP can streamline workflows across various aspects of an institution’s operations. They can impact administrative tasks, facility maintenance, and the core mission of the delivery of education.

Leveraging strategic consulting, embracing digital transformation, and utilizing staff augmentation, educational institutions can bring about substantial improvements in their processes and efficiency. These enhancements can lead to significant savings in terms of time, effort, and financial resources, ultimately contributing to the institution’s overall mission and effectiveness.

Why Valenta Is Great Option for Educational Institutions

Challenges for Educational Institutions

In a rapidly evolving educational sector working with Valenta can be a great choice to streamline processes and optimize an organization. As a strategic partner to educational institutions, Valenta provides key services aimed at tackling the challenges these organizations face. We understand that education is evolving rapidly, and the ability to identify opportunities and threats is crucial. Valenta is skilled at helping educational institutions assess challenges and develop effective strategies and tactics to adapt successfully. Our flexible engagement models and commitment to delivering a strong return on investment make us a valuable partner for this important sector. Offering cost-effective managed services, we guide institutions through digital transformation and assist in integrating automation into workflows. Valenta provides flexible staff augmentation options that adapt to the needs of institutions. Leveraging our expertise in process consulting, digital transformation, and staff augmentation, we help educational organizations optimize their operations, enhance efficiency, adopt new technologies, and effectively manage resources. Our ultimate goal is to ensure our partners in the educational sector thrive in a rapidly changing and evolving environment.

How Valenta Can Assist The Educational Sector?

Valenta helps Educators deal with the macro changes taking place in their sector. Valenta can help with back office tasks and functions, facilities management as well as the delivery of student and educational services. Valenta can help drive improved bottom line results so that the maximum level of investment can be allocated to the core mission of education. Valenta can assist Educational Institutions in the following ways.



Educational Institutions cannot afford to waste time or have inefficiencies in their organizations. We look for waste in all processes and have staff available for process mapping, task mapping, and business optimization.

Repeatability, process


Excellence in execution is essential. Great ideas and goals are only the beginning. Successfully implementing new strategies, projects, and plans is the difference between success and failure. We help educators flawlessly execute.



Innovation is a key to success for all organizations. Competition, customers, and the economic environment are always changing. Innovation is how Educational Institutions can stay ahead of the competition and be where their students will be. We help our clients in this space to be nimble and stay ahead of the curve.



Developing and executing the right growth strategies is critical. Our Educational clients benefit from bringing in our expertise for hire. We can provide actionable strategies for our client companies plus detailed plans for how to get desired outcomes and results.


Digital Transformation

There is a growing need for Educational Institutions to automate and adapt to new technologies and ways of doing business. Yet having these skill sets in-house can be challenging. Valenta implements solutions such as RPA and Conversational-AI for businesses of all sizes at competitive pricing.



In today’s environment, a business grows or dies. One of the most painful challenges is sustainable and profitable growth. Our team of partners, consultants, developers, and back office staff can implement a myriad of growth strategies for Educational Institution clients.



The bottom line is crucial. Profits power innovation and both are key for our Educational clients. Valenta can identify opportunities for efficiency gains and can provide ROIs for all client projects.

Support, staff,


If current Educational Institution staff are under-skilled or not able to fulfill the requirements of positions the Valenta team of educated and fully trained individuals can fill roles quickly and flexibly. Hiring is time-consuming and there are not always skills available within budget. Staff Augmentation can bridge the gap between requirements and economics.

Services Valenta Provides the Educational Sector



Valenta provides Consulting Valenta provides an end-to-end solution, from strategy to implementation. We specialize in turning strategies into measurable and sustainable results. We can assist organizations in this space streamline their back office, student and faculty management, order entry, billing, accounting, finance and HR processes for peak efficiency and the lowest cost. Savings generated can be devoted to better serving students and to help fund projects and innovation in this rapidly changing space. Valenta will look for ways to use AI and ML throughout educational organizations.

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Digital Transformation

Valenta Digital Transformation Streamline workflows and improve productivity across educational organizations. We implement powerful tools to provide educators with an unparalleled competitive edge. Valenta Digital Transformation services can streamline back-office processes by leveraging RPA and Conversational AI. These same tools can be leveraged for students, faculty, and vendor engagement. ML and AI can be deployed as a service for a variety of educational workflows and use cases. All Valenta services are easy to scale up and ramp down. Digital transformation and AI can be of great value for educators.

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employees, support

Staff Augmentation

The Education sector can also benefit from Valenta Staff Augmentation Focus on delivering the best education to students, let us take care of the rest, save up to 60% on staffing costs. Educational organizations can outsource back office functions, IT roles, digital marketing, as well as business intelligence and big data roles, just to name a few. All roles can be filled quickly and cost-effectively so that the maximum amount of resources can be dedicated to the highest-value roles needed to deliver the best educational services.

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Automation for Educational Institutions

The following are just some of the ways automation can be implemented by educators to streamline processes, workflows and to increase efficiencies.

Finance and Accounting

Streamlining Bookkeeping

The introduction of Robotic Process Automation can substantially lessen the staff workload by automating key bookkeeping tasks, such as bank reconciliations.

Procurement Processes

RPA can be utilized to streamline the procurement process, handling everything from the creation of purchase orders to the processing of invoices.


Payroll Precision

Automation of payroll calculations through RPA reduces errors, ensuring accurate and timely salary disbursements.


Automated Reporting

RPA aids in the automatic generation of diverse reports, from financial overviews to student performance assessments.


Facility Management

The efficiency of facility management, including the optimal use of classrooms, labs, and sports complexes, is enhanced through RPA.



RPA can automate compliance-related tasks, minimizing the risk of non-compliance with educational laws and regulations by ensuring consistency in process execution.



RPA can simplify the student admissions process, handling activities such as form submissions, document verification, and fee payments.


Data Management

Automation allows for the efficient management of large volumes of student data, reducing potential errors.

Grading Automation

The workload of educators can be lessened by automating the grading of assignments or online tests with RPA.

Attendance Accuracy

Automation ensures accurate, streamlined attendance tracking, reducing errors in student attendance records.


Course Registration

RPA can efficiently manage course registration, assigning students to their preferred courses without error.

Financial Aid Management

The management of financial aid applications, including processing, eligibility determination, and disbursement, can be automated with RPA.


Student Feedback

Collecting, organizing, and analyzing student feedback is made simpler with RPA, contributing to ongoing improvements in teaching methodologies.


Class Scheduling

RPA makes class scheduling more efficient, minimizing the chance of scheduling conflicts.


Library Automation

Library processes such as checking books in and out, inventory management, and overdue book notifications can be streamlined through automation.

Alumni Management

RPA can simplify tracking alumni, managing communications, and organizing events, making these processes more efficient.

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Find a Valenta Partner in the US

American educational institutions can significantly benefit from Valenta’s services. Our experienced team, which includes partners and staff who understand and have been involved in the education sector, is well-equipped to provide the right solutions. At Valenta, our objective is to free up your time to focus on your core educational mission by providing services like process consulting, digital transformation, automation, and staff augmentation. We specifically cater to SMB clients, typically institutions with 10-1,000 employees. Our Managing Partners are spread across multiple cities in the US and work in tandem with onshore and offshore consultants, developers, and managers to provide the best services to our clients. To locate a Managing Partner in your region, please reach out here.

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